The CAE Department Calendar & Timeline communicates CAE departmental events and initiatives to the St. Clair College community. This list highlights significant timelines in an effort to increase awareness of our services and supports. Specific dates will be communicated in advance of CAE events.
Please note this calendar contains CAE departmental events and initiatives ONLY. College-wide timelines are available on the College Planning Calendar and academic-specific dates are found on the Academic Dates webpage.
For questions about the calendar & timeline, please contact us at cae@stclaircollege.ca.
Quality Assurance Initiatives / Timeline Activities
| Academic Year Timelines September - June | Event | Category |
|---|---|---|
| End of August | Schedule of Cyclical Review Launch Meetings | Cyclical Review |
| Early September | Progress chart with tentative deadline provided | Cyclical Review |
| Early December | First Follow-up on Cyclical Review Progress. Two-week lag time before Chairs are notified about programs behind schedule. If no response from Chairs by early January, then Senior Administration is notified. | Cyclical Review |
| End of February | Second Follow-up on Cyclical Review Progress. Two- week lag time before Chairs are notified about programs behind schedule. If no response from Chairs in two weeks from notification, then Senior Administration is notified. | Cyclical Review |
| End of April | Third Follow-up on Cyclical Review Progress. Two-week lag time before Chairs are notified about programs behind schedule. If no response from Chairs in two weeks from notification, then Senior Administration is notified. | Cyclical Review |
| Early April | Confirmation of Cyclical Review Schedule for the next academic year (Chairs meeting and email) | Cyclical Review |
| End of April | Begin Annual Review Process | Annual Reviews |
| May – June | Final Reports and Action Plans | Cyclical Review |
| Mid-June | Annual Review Action Plan Submission | Annual Reviews |
Curriculum Initiatives / Important Timeline Activities
| Academic Year Timelines September - June | Event | Category |
|---|---|---|
| End of November | Reminder Email about Program Curriculum Chart Change Submission Deadline | Curriculum Chart |
| First Week of January | Program Curriculum Chart Change Submission Deadline | Curriculum Chart |
| Mid-November | Winter Course Outline Change Submission | Course Outlines |
| Mid-March | Spring Course Outline Change Submission | Course Outlines |
| Mid-April |
Next School Year Outline Rollover |
Course Outlines |
| End of May | Fall Course Outline Change Submission | Course Outlines |
Professional Development, Training Opportunities, Teaching & Learning Initiatives, and Timeline Activities
| Academic Year Timelines September - June | Event | Category |
|---|---|---|
| August (Middle) | CEDP Phase 1 - Professional Development: Full-Time Faculty Formal Training | CEDP |
| May (Early/Middle) | CEDP Phase 2 - Professional Development: Full-Time Faculty Formal Training | CEDP |
| June (Early/Middle) | CEDP Phase 3 - Professional Development: Full-Time Faculty Formal Training | CEDP |
| August (Middle/End) | New Full - Time Faculty Orientation: Formal Training (Internal) | Mandatory New Full Time Faculty |
| Ongoing | Orientation to Teaching and Learning - Formal Training (Additional sessions may be offered as required) | Mandatory Contract Instructors |
| Fall/Winter Semester | Mentoring Program - Formal required training for new full-time faculty in first year of hire | CEDP – Mandatory first year of hire |
| September Start – Monthly | Scholarship Discussions (Book Club will be considered as part of Scholarship Discussions) | PD – Teaching & Learning |
| Early September/Early January | Teaching Circles - Formally required training for faculty enrolled in CEDP, Available option to Full-Time Faculty | CEDP - PD - Teaching & Learning |
| Ongoing | Equity, Diversity, & Inclusion workshops | PD |
| Ongoing | Educational Technology workshops | PD |
| Fall/Winter Semester | Student Engagement workshops | PD |
| Early September/Early April | What Pathway Agreements Do We Have...Then What? Workshop | PD |
| Early September/End Dec/Early January/Early May | Blackboard Basics Training | PD |
| Mid September/Early January/Mid May | Understanding Accommodation Plans Workshop | PD |
| Fall Semester | Program Curriculum Chart Change Training Available as needed | PD |
| Spring Semester | Solving the Mystery Behind Program Curriculum Mapping | PD |
| Fall/Spring Semester | Pre-Requisite/Co-Requisite: What is all the fuss about? Workshop | PD |
| Fall/Winter/Spring Semester | Essential Employability Skills Workshop | PD |
| Fall/Winter/Spring Semester | Academic Integrity Faculty Workshop | PD |
| Fall/Winter/Spring Semester | Writing Course Learning Outcomes and Embedded Knowledge Skills Statements | PD |
| Mid January | Understanding the Importance and Application of OQF and Framework for Programs of Instruction | PD |
| Early March | Open Education Week - Various Open Education Activities | PD |
| Mid March | Internal PD Workshop Series | PD |
| March/April | Quality Assurance Process Benefits and Challenges | PD |
| Early May | Mentorship Workshop | PD |
| Ongoing | Internal PD Workshop Series | PD |
| Fall/Winter/Spring Semester | Assessment | PD |
| June | Faculty Retreat | PD |
| May | Annual Reviews Workshop | PD |
Academic Integrity
| Academic Year Timelines September - June |
Event | Category |
|---|---|---|
| August | Create Academic Integrity Tutorial - Fall | Academic Integrity |
| August | New students are registered for the Fall AI Tutorial | Academic Integrity |
| August | Collaborate with Student Services and Orientation Committee on new student orientation | Academic Integrity |
| August | Present AI statistics and updates at All Academic Meeting | Academic Integrity |
| August | Participate and present on departmental meetings | Academic Integrity |
| August | New Faculty Orientation | Academic Integrity |
| September – after day 10 | Due date for completion of Academic Integrity Tutorial. Frequent student reminders | Academic Integrity |
| September | Orientation for Appeal Panel members - annual presentation and Q & A for those faculty interested in sitting on the panel | Academic Integrity |
| September | Review and Revise AI protocol | Academic Integrity |
| November | Academic Integrity Committee Meeting | Academic Integrity |
| December | Create Academic Integrity Tutorial - Winter | Academic Integrity |
| December | New students are registered for the Winter AI Tutorial | Academic Integrity |
| January | Collaborate with Student Services and Orientation Committee on new student orientation | Academic Integrity |
| January | Present AI statistics and updates at All Academic Meeting | Academic Integrity |
| January | Participate and present on departmental meetings | Academic Integrity |
| January – after day 10 | Due date for completion of Academic Integrity Tutorial Frequent student reminders |
Academic Integrity |
| March | Academic Integrity Committee Meeting | Academic Integrity |
| April | Create Academic Integrity Tutorial - Spring | Academic Integrity |
| April | New students are registered for the Spring AI Tutorial | Academic Integrity |
| May – after day 10 | Due date for completion of Academic Integrity Tutorial Frequent student reminders |
Academic Integrity |
| June | Prepare AI annual report | Academic Integrity |
| June | Review and revise AI Tutorial and Workshop as well as CAE website and intranet | Academic Integrity |
| Monthly | Prepare AI reports and distribute to Chairs and Academics Meet with Student Leadership Provide progress update to Risk Management Committee |
Academic Integrity |
| Fall/Winter/Spring | Training and PD on AI database, misconduct, assessment, and other AI related topics | Academic Integrity |